7 Reasons Every Business Needs an HRMS System
Overview
- Quick Summary
- 1. What is an HRMS System?
- 2. Why HRMS is Important for Modern Businesses
- 3. 7 Reasons You Need an HRMS Today
- 4. Real-World Example: An HR Team’s Journey
- 5. Features You Should Look for in an HRMS
- 6. Table: HRMS Benefits by Department
- 7. Chart: Manual vs. Automated HR Workload
- 8. Why Choose GetBiz HRMS?
- Final Thoughts
Quick Summary
HR tasks like payroll, attendance, recruitment, and performance reviews can overwhelm even the most efficient teams. That’s where HRMS (Human Resource Management Systems) come in. Whether you run a startup or an established SME, an automated HR system like GetBiz HRMS helps reduce manual work, save money, stay compliant, and improve employee satisfaction.
In this blog, I’ll walk you through 7 powerful reasons why your business—no matter how small or large—needs an HRMS system today. Plus, you’ll find helpful tables, a sample workflow, and resources to help you make the switch.
1. What is an HRMS System?
An HRMS (Human Resource Management System) is a digital platform that combines multiple HR functions like:
- Payroll
- Leave & Attendance
- Recruitment
- Employee Records
- Shift automation
- Performance Management
Instead of using spreadsheets or switching between tools, an HRMS brings it all together in one place—saving time, reducing human error, and making life easier for everyone involved.
“Think of HRMS as your all-in-one digital HR assistant.”
2. Why HRMS is Important for Modern Businesses
The workplace has changed drastically. Teams are remote, hybrid, or distributed. Labor laws are constantly evolving. Employees expect fast, digital solutions.
That’s why HRMS is more important than ever.
- Stay compliant without manual tracking
- Automate repetitive tasks
- Empower employees with self-service
- Gain insights with reports & analytics
A manual system just can’t keep up anymore.
3. 7 Reasons You Need an HRMS Today
Here’s a deep dive into why HRMS software is no longer optional—it’s essential.
1. Centralized Employee Data
All employee info—from contact details to experience and salary—is stored securely in one place. You can access it instantly without digging through files or emails.
Imagine onboarding 10 employees without needing 10 spreadsheets.
2. Payroll & Compliance, Automated
Salary calculations, tax deductions, TDS, and payslips are all automated. Your HRMS integrates with attendance and leave data to ensure accurate payroll every time.
No more missed tax deadlines or salary errors.
3. Smarter Attendance & Leave Tracking
Whether it’s GPS check-ins, biometric scans, or facial recognition, modern HRMS tools like GetBiz HRMS make attendance easy. Employees can apply for leave, check balances, and get approvals—all online.
4. Time-Saving Recruitment
From job posting to resume screening to final hiring, HRMS simplifies recruitment. You can set workflows, schedule interviews, and even onboard candidates digitally.
5. Real-Time Performance Reviews
Track KPIs, set goals, collect feedback, and conduct 360-degree appraisals—without wasting time on paperwork. Helps align employee performance with business goals.
6. Boost Employee Engagement
With self-service portals, employees can update personal info, view policies, download payslips, or raise queries without bugging HR.
Happy employees = productive employees.
7. Scalable for Growing Teams
Whether you’re 10 or 1000 people strong, a good HRMS grows with you. Add modules as you grow—without changing systems.
4. Real-World Example: An HR Team’s Journey
Let’s say Meera runs a 35-person interior design agency in Mumbai.
Before GetBiz HRMS:
- She used Excel sheets for attendance
- Calculated payroll manually
- Missed deadlines
- Employees kept asking for leave balances
After switching to GetBiz HRMS:
- Payroll became 100% automated
- Team members applied for leave via the app
- She cut HR processing time by 60%
- No more stress during month-end!
5. Features You Should Look for in an HRMS
| Feature | Why It Matters |
|---|---|
| Leave & Attendance | Auto-track time, approve leave, avoid conflicts |
| Payroll Integration | Save hours every month with accurate salary processing |
| Employee Records | Everything in one place—secure, searchable |
| Recruitment Management | Reduce hiring cycles, manage offers, and onboard efficiently |
Shift & Timesheet | Great for service, retail, or remote work teams |
| Mobile App Support | Manage HR from anywhere, any device |
| Self-Service Portals | Reduce HR workload and improve employee satisfaction |
6. Table: HRMS Benefits by Department
| Department | Manual Workload Without HRMS | Automated with HRMS |
|---|---|---|
| HR | Data entry, approvals, emails | Workflow automation, real-time data |
| Finance | Manual payroll, TDS calculation | Auto salary slips, tax compliance |
| Employees | Ask HR for everything | Self-service portals for quick actions |
| Management | No visibility into team data | Dashboards, reports & analytics |
7. Chart: Manual vs. Automated HR Workload
Manual HR Tasks (Monthly Hours Spent)
-----------------------
Payroll Processing: 30h
Leave Management: 20h
Attendance Logs: 25h
Recruitment Emails: 15h
Performance Reviews: 10h
Automated via HRMS
-----------------------
Payroll Processing: 5h
Leave Management: 2h
Attendance Logs: 3h
Recruitment Emails: 3h
Performance Reviews: 4h
Result: Up to 80% time saved across HR activities!
8. Why Choose GetBiz HRMS?
At GetBiz Solutions, we’ve built an HRMS specifically for small and mid-sized businesses.
Highlights:
- Modular Pricing (Pay for what you use)
- Mobile-Friendly Interface
- Cloud Secure Storage
- India-Ready (PF, ESI, TDS, etc.)
- 24/7 Support
Frequently Asked Questions
What is an HRMS system?
Is HRMS suitable for small businesses?
How does HRMS save time?
Can I manage payroll using HRMS?
Is my data safe on HRMS?
How long does it take to set up HRMS?
What features are essential in HRMS?
Can HRMS help with remote teams?
Is HRMS expensive?
Can I migrate from Excel?
Final Thoughts
The modern workplace demands a modern solution. With HRMS software like GetBiz, you can:
- Automate the boring stuff
- Stay compliant
- Empower your team
- Make better decisions with real-time insights
Whether you're running a team of 5 or 500, the time to switch to smart HR is now.
Ready to transform HR in your business?
👉 Try GetBiz HRMS Today – Simple. Affordable. Powerful.
